Office Manager Foundations (retiring course 5/31/23)

Laura Nelson · April 20, 2023

**this course has been merged into Dentist and Office Manager Skills course and as of 5/31/23 this course will no longer be available as it is here. If you are wanting to complete – make sure to finish by5/31/23

The highest position on the dental front office team is the Office Manager. In this role, you are an extension of the doctor(s) and you will oversee the patient flow and daily operations of the practice. This position represents the views of the dentist and manages the dentist’s expectations on a daily basis. The Office Manager is expected to handle any and all issues that arise, jump in whenever and wherever needed and maintain a productive and effective staff. This job is challenging but is often the most rewarding job of all. Your priority is to ensure that the front office staff is respected and well trained, your patients are treated with the utmost care and your actions and direction align with your practice leader. To solidify these priorities, we recommend that you watch the videos available in other Front Office Rocks courses with your staff, so you can work with them to improve in their areas of training. If you are new to managing an office or it has been some time since you have performed the duties of those you will manage, now would be a great time to revisit the past roles by taking some time to view the Receptionist, Scheduling, Treatment Coordinator and Financial Coordinator videos available on this site.

    • Office Manager Job Duties
      • Office Manager Responsibilities (4:04)
      • Writing a Good Job Advertisement (9:50)
      • Reading Resumes (6:40)
      • Phone Interview (8:47)
      • Interviewing (9:17)
      • Interview Management Style (7:51)
      • First Week on the Job (5:53)
    • Managing Overdue Recare & Outstanding Treatment Calls
      • Outline for Staff Meeting (14:04)
      • The Importance of Staff Training (2:24)
      • Training Employees (7:41)
      • Counseling an Employee (7:22)
      • Setting the Tone for the Office (7:15)
      • Staff Issues (8:49)
      • Managing Overdue Recare and Outstanding Treatment Plan Calls (5:46)
    • Doctor Expectations
      • What is the Doctor Looking for in an Office Manager?
      • Understanding the Doctor (6:42)
      • Dealing with Staff Issues with Tony Hatch (8:50)
      • Tracking Against Goals (7:21)
      • Raising Fees (7:42)
      • Office Security (8:01)
    • Patient Control
      • Morning Huddle (7:28)
      • Morning Schedule Review (8:45)
      • Handling Patient Complaints (10:47)
      • Cancellation Policy (6:24)
      • Insurance Renewal (6:24) 
      • Scheduling Policies (7:39)
    • Team Building
      • Charity Events (4:04)
      • Team Building Incentives (2:52)
      • Bonuses and Games (6:25)
      • Implementing Change (6:49)
      • Handling Gossip in the Office (7:37)